Foto.GUI

Foto.GUI is a program that can be installed on a computer. It allows us to automatically download the latest orders straight to disk and print order cards, without using a browser.

Note

Only users of the PRO version have access to this program.

You can download the program for Windows 10/11 and macOS directly from the manager’s Dashboard.

Logging in

You log in with the same credentials (email address and password) as for the manager in the browser. Internet access is required.

If you have several licences, after logging in you will see orders from all of them. You can choose which licences the program should handle in the settings.

Top bar

On the top bar, regardless of which tab we are on, the following are available:

Orders / Settings: Switching between the two main screens of the program.
Sync indicator: The round icon shows the time remaining until the next automatic check for new orders.
Refresh: The arrows icon lets you force an immediate synchronisation at any time, without waiting for the next automatic check.
Sign out: Logs the user out of the program.

Orders

On this screen we have a list of all orders that have been placed - including those whose status has been changed to “Cancelled”.

Above the table there are:

Open download folder: Opens the file explorer in the location where the order archives are downloaded. The folder can be changed in the settings.
Search by order number: Lets you find an order by its number.
All statuses: The status filter - lets you limit the list to orders with the selected status.
Not yet downloaded: Shows only orders that have not yet been downloaded to disk.

The table shows the list of orders. Here is a detailed explanation of the information presented in it:

Order #: The order number in the system.
Date: The date and time the order was placed.
Status: The order status. It can also be changed here - just click on the status to see the available options. If you require customers to provide an email address, changing the status will send a notification to the customer - just like in the manager.
Photos: The number of photos in the order.
Size: The size of the archive that will need to be downloaded.
Licence: Which licence the order comes from. This is important when you have more than one licence - it lets you distinguish orders from a given location.
Download: The Download button downloads the archive to the computer’s disk. A progress bar is visible during the download, and once finished the button changes into information that the order has already been downloaded.
Card: Two icons allow you to preview the order card (a PDF document, the same one that is generated in the manager) and to print it on the printer selected in the settings.

At the bottom of the list there is information about the number of orders and buttons for moving between pages.

Bulk actions

Using the checkboxes on the left-hand side of the table, you can select many orders at once (the checkbox in the header selects all visible items). The following bulk actions are available for the selected orders:

downloading all selected orders,
printing order cards,
changing the status of the orders.

Settings

On this screen we can set the rules according to which the program is to work.

Downloading

Download folder: Determines the folder to which orders are to be downloaded. We change it with the Choose folder button.
Automatically download new orders: Determines whether the program should automatically download new orders when they appear.
Automatically extract ZIP files: Determines whether the program should automatically unpack the archive file after downloading.
Delete ZIP files after extraction: Determines whether the program should automatically delete the archive file after unpacking the photos. This reduces the amount of disk space used.
Simultaneous downloads: Determines how many orders can be downloaded at the same time (from 1 to 5).

Order card printing

Order cards (PDF) are sent directly to the selected printer - without a print dialog.

Printer: Determines the printer on which order cards will be printed. The icon next to it refreshes the list of printers available in the system.
Enable card printing: Determines whether printing order cards from the program is available.
Automatically print cards for new orders: Determines whether the card should be printed automatically for every new order. The automation only covers orders that appear after this option is enabled - never past ones. Each card is printed only once.

Licences

If you have several licences, you can choose which of them the order list, notifications and automatic downloading should apply to. No selection means all licences.

Program

App language: Determines the language of the program interface. The System option means using the language of the operating system.
Theme: Determines the look of the program: light, dark or following the system settings.
App version: Shows the number of the installed version of the program. The Check for updates button lets you check whether a newer version is available.

Note

If you have problems installing the program, please consult the troubleshooting options in our FAQ: https://www.foto.guru/pytania/#foto-gui-problemy